FilePile can remind you when a recurring vendor bill has not shown up. You list the services you pay on a schedule, and FilePile emails you at month end if an expected invoice was not uploaded. FilePile never creates invoices for you.
Add your recurring vendors
On the Business HQ page (Pro and Business plans), open Recurring Invoice Reminders. Add each vendor you pay weekly, monthly, quarterly, or yearly. Give it a recognizable name and choose how often you expect a bill.
How reminders work
At the end of each month, FilePile checks the last 30 days of uploads against your list. If a recurring vendor is still missing an invoice, it is included in a single email summary sent to your account email. Upload the missing PDF any time and it drops off the next report.
What FilePile does not do
FilePile does not generate placeholder invoices or auto-add charges to your ledger. Reminders are a nudge to upload real vendor PDFs so your records stay complete.
Tips
Add every subscription and retainer you rely on, from software seats to cleaning services. Pair reminders with the email invoice inbox so PDFs forwarded from vendors land in your queue automatically.
Tip: Review the month-end email before closing your books so no recurring bill slips through.