Business HQ features
Command-center tools for owners managing payables, exports, compliance, and growth. Available on Free, Pro, and Business depending on the tool.
Vendor Payment Command Center
See every bill due, forecast cash outflows, and mark payments from one dashboard.
Pulls due dates and amounts from your sorted invoices into one payables view. See what is due this week, forecast the next 30 days of cash out, and mark vendor bills paid without digging through folders.
Free+
Email Invoice Inbox
Forward vendor PDFs to a dedicated address and they auto-queue for sorting.
Each profile gets a private inbox address. Forward invoices from vendors or AP staff and they land in your processing queue automatically, no manual upload step.
Pro+
Accounting Export Hub
Export sorted data for QuickBooks, Xero, and Sage in one click.
Download CSV files formatted for QuickBooks, Xero, and Sage from your sorted ledger. Hand off clean vendor, amount, and date rows to your bookkeeper without retyping.
Pro+
Spend Budgets & Alerts
Set monthly caps per category or vendor and get warned before you overspend.
Create monthly limits for a category like Software & SaaS or a specific vendor. FilePile compares running spend against the cap and highlights budgets close to or over the limit.
Pro+
Recurring Invoice Reminders
Get emailed when expected recurring vendor invoices have not arrived.
Mark vendors you pay weekly, monthly, quarterly, or yearly. FilePile never creates invoices for you. At month end it emails a list of recurring services still missing an upload from the last 30 days.
Pro+
Invoice Approval Workflows
Managers approve invoices before they are filed or marked for payment.
Route new invoices to managers for approval before they are filed or scheduled for payment. Keeps spend visible and adds a sign-off step for larger teams.
Business+
Bank Reconciliation
Upload bank CSV exports and auto-match transactions to sorted invoices.
Import a bank statement CSV and FilePile matches outgoing payments to sorted invoices by amount and date. See what cleared, what is still open, and what did not match.
Business+
VAT & Tax Compliance Reports
Quarterly tax-ready summaries grouped by category and vendor.
Build quarterly summaries of spend by category and vendor for tax prep. Groups invoice totals so you can review deductible spend without exporting to a spreadsheet first.
Business+
Executive P&L Reports
Auto-generated profit and loss style reports with vendor concentration risk.
Generates an operating spend summary with category breakdowns and vendor concentration. Highlights when too much spend sits with one supplier so owners can act early.
Business+