Payables, exports, budgets, reconciliation, and reporting, each on its own panel in Business HQ, separate from your upload workspace.
Business HQ groups tools the way you work: payables first, then capture, budgets, and reporting.
Upload · Processing · Ledger · Tasks · Browse
Payables · Exports · Budgets · Reports
Know what you owe and catch billing mismatches before they hit your books.
See spend totals from uploaded PDFs, grouped by invoice date on file.
Business HQ summarizes sorted vendor invoices. FilePile organizes PDFs first; dates on file are for reference, not bill-pay nagging. Upload each month's recurring PDF to mark it received.
Compare each invoice's bill-to block with your company profile and flag mismatches for bookkeeping.
FilePile reads who each invoice was sent to and checks it against your profile and company details. When something does not line up, you get a review task with the invoice on screen. Remove it, or add a company-expense explanation with proof and generate a polished PDF for your records.
Managers approve invoices before they are filed or marked for payment.
Route new invoices to managers for approval before they are filed or scheduled for payment. Keeps spend visible and adds a sign-off step for larger teams.
Get invoices in faster and hand clean data to your accounting software.
Forward vendor PDFs to a dedicated address and they auto-queue for sorting.
Each profile gets a private inbox address. Forward invoices from vendors or AP staff and they land in your processing queue automatically, no manual upload step.
Import and export bill data for QuickBooks, Xero, and Sage.
Download CSV files from your sorted ledger or import bills you exported from QuickBooks, Xero, or Sage. FilePile files imported bills in your vendor folders without retyping.
Stay ahead of subscription creep and month-end gaps.
Set monthly caps per category or vendor and get warned before you overspend.
Create monthly limits for a category like Software & SaaS or a specific vendor. FilePile compares running spend against the cap and highlights budgets close to or over the limit.
Track recurring products and get emailed when this month's PDF is still missing.
After two monthly uploads for the same vendor product, FilePile learns the pattern. Upload each month's PDF to mark it received. Month-end email lists products still missing a file.
Match bank lines, preview tax summaries, and review owner-level spend.
Upload bank CSV exports and auto-match transactions to sorted invoices.
Import a bank statement CSV and FilePile matches outgoing payments to sorted invoices by amount and date. See what cleared, what is still open, and what did not match.
Quarterly tax-ready summaries grouped by category and vendor.
Build quarterly summaries of spend by category and vendor for tax prep. Groups invoice totals so you can review deductible spend without exporting to a spreadsheet first.
Auto-generated profit and loss style reports with vendor concentration risk.
Generates an operating spend summary with category breakdowns and vendor concentration. Highlights when too much spend sits with one supplier so owners can act early.
Available on Free, Pro, and Business depending on the tool. Upgrade when your team needs more.